We all become stuck while performing our daily chores, get overwhelmed by the list of unaccomplished tasks and become restless due to the deadlines — it’s normal.
Although you do the work with all your strengths and capabilities, the odds still don’t seem to favor you. Not matter how much you experiment with your habits or adapt to new methods, it just doesn’t work.
This is when you need to revive the way you handle your tasks, because if you keep working the way you’re working currently, you’re likely to get the same old outcomes.
But what if you destroy the problem itself?
Won’t it be a fair idea?
Yes it is; it makes sense.
Swear that you’ll take this first sensible step
Doing several tasks is an inescapable part of our life, so we’re bound to do all that we can to make almost all things possible. Right? Most of it, but not whole.
“You can do anything, but not everything” – David Allen
Come on. It’s quite practical. You get just 24 hours in a day, and yet you work with all your might to tackle the problems.
Who are you? Superman?
Please stop doing this for god’s sake. You’ve got many hats to wear and a lot of things to juggle, so your overall condition has become much like a clown. Stop being a clown. You don’t need to be one.
Taking up multiple at once can not only ruin the quality of your work, but also make you exhausted, and thereby make you unproductive.
Also, it distributes your focus among so many things that it becomes difficult for you to be attentive towards any single task.
So the best practice which can help you deal with multiple tasks at a time is to avoiding them. Ask yourself whether you can avoid the jumble that’s on its way to you. If there is, use it.
The first sensible step to deal with multitasking is to avoid it instead of mastering the art of doing it.
Keep this single thing in mind while taking up new tasks, beginning new projects or engaging yourself in different activities. This is a simple approach to create less problems for yourself.
Overall, save yourself from the problem while you’re trying to find a fix for it. Alright?
The inevitable part
Now this is the real problem if you ask us.
Even if you somehow avoid doing a pile of things, you’ll still have a hell lot of tasks at hand.
We know how much big a problem it is to have so much to do and it’s hard to not worry about it, but we suggest you to relax and not panic, because that make the matter even worse than it is.
It happens quite often (almost always) that multitasking remains your only option and there’s no other way out. So you’re required to take control and hit all your tasks at once. No matter how much you try to get rid of it, you still have to get your hands dirty. It sucks to deal with such mess.
Yet, just like other problems, there are some smart solutions to this problem as well.
Everyone has his own ways of handling multiple tasks. You too can find what suits you. No matter how tricky it may sound, but we all are already used to doing it. Most of the time we just need to find what works for us.
Change your methods, be flexible with your approach of dealing with your work, possess less resistant to change and you suddenly become capable of managing multiple tasks at once.
Here are the 15 ways to manage multiple tasks effectively
Listed below are some efficient solutions which work for most of the people. Not every method may be perfectly tailored for you, but you can try and see what benefits you more.
If something really works for you, do that thing often. Simple? Here we go.
1. Craft a plan that works
Planning is much about specifying your goals, and defining the methods using which you will use to execute them.
It’s odd when you talk of doing something but have no proper plan to do so. You’re supposed to know what you want, because it’s tough to act unless you have a purpose for yourself. Your plan keeps reminding you of your purpose.
A good way to plan your tasks is to understand what aims you want to achieve and start doing things that align with your motives and help you accomplish them.
Your plan doesn’t need to be like a strict rulebook but a simple outline to keep yourself reserved for important tasks and to remind you of your duties.
While you’ll be busy dealing with doing multiple things and completing your chores, your plan will be there to keep you on track by reminding you of your purpose. This way you won’t lose track of your work and stay focused.
2. Schedule your chores
If nothing else, scheduling helps you reduce confusion.
You’re much likely to be active with your work if you schedule your tasks. This is because once you schedule your work, you don’t have think and plan repeatedly as you already have a list of things to do. Also, it keeps your work organized.
After setting a work schedule for yourself you’ll have given all tasks their own space, which would make it easier for you to finish them.
By having a schedule you at least know what you should be doing when, which is far better than confusedly juggling several tasks altogether and finishing none.
3. Determine your priorities
What is it that matters to you the most? Do that thing first.
Arrange your tasks on the basis of their importance, since it’ll help you to do the important things first.
This will not only drive you to complete necessary tasks on time but also keep you focused as you’ll be bound to do only the work at hand instead of doing all your work at once.
4. Accept only the tasks that you can handle
Abide to your limitations and respect the 24 hours which you get.
If you doubt whether you can do a certain thing which doesn’t fall under your expertise or can consume a lot of your time, then don’t hesitate to say no to it.
Stick to what you can really make count and avoid doing things that you aren’t great at. Or at least, avoid them while you have a dozen of other tasks to complete.
5. Sort tasks based on urgency and difficulty
Your tasks can be classified into two basic types:
- Urgent ones
- Difficult ones
While you decide to kill your to-do list, it would be a nice idea to first sort out your duties depending on their urgency and difficulty. This is one of the tactics which is capable of giving you the highest outcome of your hard work.
Once you categorize your tasks as urgent or difficult, do them using the proper methods. Do you know the proper methods? Well, here they are:
Do the urgent tasks first and give them the highest priority. This will allow you to have greater freedom for doing other tasks after you finish the urgent ones.
As far as difficult tasks are concerned, dedicate some specific amount of time to them. Don’t try to finish them at once since they don’t require hard work as much as they require consistency and productivity. So rather follow the “one day at a time” method for this kind of work.
Although quite ordinary, sorting tasks and doing them as per this method can bring you the favorable outcomes. Try them.
6. Take more time to do the important tasks
Although you have the option to finish everything as quick as you can, you should still take the sufficient time while performing your important tasks. This will help you in efficient execution and satisfactory results.
If you hurry too much, you can end up messing things without getting any favorable outcome. So rather be mindful from the moment you start working, and be more dedicated to the work with higher importance.
Carelessness can often make you do your work all over again, which isn’t a better option indeed. Embrace quality when you perform major tasks.
7. You’re better off single tasking
As stated earlier, you should be single tasking since it makes you more productive.
When multitasking becomes unavoidable, complete your tasks in a specific order instead of doing several of them at the same moment.
This way you can save a lot of your time and energy by reducing the number of times you have to switch between your works and also by preventing the confusion and frustration which can cause mental fatigue and makes you tired.
At least for a given moment stick to one task, complete it, and then take up a new one. It works better!
8. Grind a little harder
The age old option of “working hard” is still your best bet when you get crushed under the gigantic mountain of responsibilities. Sometimes there remains no other option than working hard.
When you’ve already performed all your moves, applied all your methods, did everything that could have helped you, and yet you see no other possible way out, then working harder is the only thing that comes to your rescue.
Push yourself a beyond your limits, don’t mind some discomfort and increase your efforts each day. The outcomes which this sacrifice brings makes it worth it.
Grind a little harder and everything will stay under control. It won’t cost you your life’s peace or make your state miserable, but it’ll give you a sense of satisfaction and accomplishment.
9. Be productive
All you work can be vain if you don’t get the right outcome.
After all, that’s what matters the most – getting the results of the hard work you do. There’s no value to toiling and sweating restlessly all day if you aren’t making any progress or not getting your work completed.
You cannot really move on to a new task unless you get the unsolved business done first. Even if move ahead leaving your incomplete tasks behind, they’ll still be there, making you uncomfortable and reminding you of your incapability.
You can often get stuck amid your work and neglect to figure out if your efforts are getting the value they deserve.
Hence, take some time out to think about how you could be getting better outcomes. Just a quick look at your methods can be of major help in this case.
10. Drop the tasks that consume your dear time
Is it really necessary to do everything?
Look at all the things you’re doing, is there anything which could be taken off the list?
If there is, then you can do yourself a favor by dropping those tasks and rather replace their time with the more important tasks. That would be cooler than struggling with making the impossible into a reality.
Thrash the uselessness, kill what causes unnecessary trouble, distinguish the important from the unimportant things, and do what matters first.
If you wish to accomplish more at a faster pace, drop the burden of what’s unnecessary.
11. Finish the smaller things altogether
Small tasks can be the biggest interruptions.
It’s not only that small tasks ruin your productivity, but they also burn holes in your plan by creating many gaps. Often, the time spent while switching between those small tasks may go unnoticed but they make you inefficient.
So a good solution to this problem is to finish all the small tasks altogether. At once.
Small tasks are quite insignificant and barely require any special attention, but can be irritating unless finished.
Allot a specific chunk of your day to all the small activities and get them finished anyway, so that you can peacefully stay focused on only the important things.
Once you get done with the tiny list, the rest of your day can be used the way you want to, that too without any interruptions.
12. Utilize your free time
You can utilize the time you get while waiting, travelling, or even while taking a shower for your own benefit.
Doing something in your free time is better than staring at blank walls and observing random people on street.
For example, you can create plans, have a glance at your mail inbox, and read a few pages from a book, or do anything else that you can get done within that time.
You can think or introspect during your free time as it’ll make you feel at peace and helps you recover from your daily overwhelm or anxiety.
We know that no important tasks can be done in such tiny intervals, yet underestimating these time gaps would be a mistake. Use them.
13. Bid farewell to perfection
Be a bit careless — it does less harm to you than perfection.
It’s going to be hard accomplish anything fast if you let perfection get you, especially when you’ve got deadlines.
Also, it may seem quite alluring to polish and do everything with grace, but this attitude does nothing more than keeping you stuck to a job and makes it hard for you to abandon it.
If you wish to finish all your tasks without creating any problems, forget perfection, work fast, and get more done.
What if something goes wrong? you may fix it later. If something is that important, you may pay it a slight more attention. But try not to be a pure perfectionist.
14. Work with others (if that lessens your burden)
Is there any way others help could benefit you? If so, go ask them for it.
Others assistance can reduce and simplify your work. Their part of expertise is enough to rescue you from your dilemma when you struggle hard with what don’t know much about.
You can’t always throw orders at others and get them to do your work. Yet, asking for help can be a simple way to get them to lend you a hand.
Reflect and make sure that you’re really getting things done, else, change your methods.
If you fail to pull off various tasks in spite of practicing all the above methods, then dive deeper into your problem and think of something else that may work for you.
There’s always a reason why things fail, and there must be a solution for it too.
Reflect on your habits, environment, and techniques to make the most out of them. That will help you manage multiple tasks effectively.
Have you got any other ideas?
These 15 tips are enough to get you started with handling multiple tasks without getting overwhelmed. We hope they helped you. Yet, we wish to hear about your smart ideas.
How do you manage multiple tasks? We would love to hear from you in the comments.