15 Sensible Ways to Manage Multiple Tasks Effectively

We all become stuck while per­form­ing our dai­ly chores, get over­whelmed by the list of unac­com­plished tasks and become rest­less due to the dead­lines — it’s nor­mal.

Although you do the work with all your strengths and capa­bil­i­ties, the odds still don’t seem to favor you. Not mat­ter how much you exper­i­ment with your habits or adapt to new meth­ods, it just doesn’t work.

This is when you need to revive the way you han­dle your tasks, because if you keep work­ing the way you’re work­ing cur­rent­ly, you’re like­ly to get the same old out­comes.

But what if you destroy the prob­lem itself?

Won’t it be a fair idea?

Yes it is; it makes sense.

Swear that you’ll take this first sensible step

Doing sev­er­al tasks is an inescapable part of our life, so we’re bound to do all that we can to make almost all things pos­si­ble. Right? Most of it, but not whole.

You can do any­thing, but not every­thing” – David Allen

Come on. It’s quite prac­ti­cal. You get just 24 hours in a day, and yet you work with all your might to tack­le the prob­lems.

Who are you? Super­man?

Please stop doing this for god’s sake. You’ve got many hats to wear and a lot of things to jug­gle, so your over­all con­di­tion has become much like a clown. Stop being a clown. You don’t need to be one.

Tak­ing up mul­ti­ple at once can not only ruin the qual­i­ty of your work, but also make you exhaust­ed, and there­by make you unpro­duc­tive.

Also, it dis­trib­utes your focus among so many things that it becomes dif­fi­cult for you to be atten­tive towards any sin­gle task.

So the best prac­tice which can help you deal with mul­ti­ple tasks at a time is to avoid­ing them. Ask your­self whether you can avoid the jum­ble that’s on its way to you. If there is, use it.

The first sen­si­ble step to deal with mul­ti­task­ing is to avoid it instead of mas­ter­ing the art of doing it.

Keep this sin­gle thing in mind while tak­ing up new tasks, begin­ning new projects or engag­ing your­self in dif­fer­ent activ­i­ties. This is a sim­ple approach to cre­ate less prob­lems for your­self.

Over­all, save your­self from the prob­lem while you’re try­ing to find a fix for it. Alright?

The inevitable part

Now this is the real prob­lem if you ask us.

Even if you some­how avoid doing a pile of things, you’ll still have a hell lot of tasks at hand.

We know how much big a prob­lem it is to have so much to do and it’s hard to not wor­ry about it, but we sug­gest you to relax and not pan­ic, because that make the mat­ter even worse than it is.

It hap­pens quite often (almost always) that mul­ti­task­ing remains your only option and there’s no oth­er way out. So you’re required to take con­trol and hit all your tasks at once. No mat­ter how much you try to get rid of it, you still have to get your hands dirty. It sucks to deal with such mess.

Yet, just like oth­er prob­lems, there are some smart solu­tions to this prob­lem as well.

Every­one has his own ways of han­dling mul­ti­ple tasks. You too can find what suits you. No mat­ter how tricky it may sound, but we all are already used to doing it. Most of the time we just need to find what works for us.

Change your meth­ods, be flex­i­ble with your approach of deal­ing with your work, pos­sess less resis­tant to change and you sud­den­ly become capa­ble of man­ag­ing mul­ti­ple tasks at once.

Here are the 15 ways to manage multiple tasks effectively

List­ed below are some effi­cient solu­tions which work for most of the peo­ple. Not every method may be per­fect­ly tai­lored for you, but you can try and see what ben­e­fits you more.

If some­thing real­ly works for you, do that thing often. Sim­ple? Here we go.

1. Craft a plan that works

Plan­ning is much about spec­i­fy­ing your goals, and defin­ing the meth­ods using which you will use to exe­cute them.

It’s odd when you talk of doing some­thing but have no prop­er plan to do so. You’re sup­posed to know what you want, because it’s tough to act unless you have a pur­pose for your­self. Your plan keeps remind­ing you of your pur­pose.

A good way to plan your tasks is to under­stand what aims you want to achieve and start doing things that align with your motives and help you accom­plish them.

Your plan doesn’t need to be like a strict rule­book but a sim­ple out­line to keep your­self reserved for impor­tant tasks and to remind you of your duties.

While you’ll be busy deal­ing with doing mul­ti­ple things and com­plet­ing your chores, your plan will be there to keep you on track by remind­ing you of your pur­pose. This way you won’t lose track of your work and stay focused.

2. Schedule your chores

If noth­ing else, sched­ul­ing helps you reduce con­fu­sion.

You’re much like­ly to be active with your work if you sched­ule your tasks. This is because once you sched­ule your work, you don’t have think and plan repeat­ed­ly as you already have a list of things to do. Also, it keeps your work orga­nized.

After set­ting a work sched­ule for your­self you’ll have giv­en all tasks their own space, which would make it eas­i­er for you to fin­ish them.

By hav­ing a sched­ule you at least know what you should be doing when, which is far bet­ter than con­fus­ed­ly jug­gling sev­er­al tasks alto­geth­er and fin­ish­ing none.

3. Determine your priorities

What is it that mat­ters to you the most? Do that thing first.

Arrange your tasks on the basis of their impor­tance, since it’ll help you to do the impor­tant things first.

This will not only dri­ve you to com­plete nec­es­sary tasks on time but also keep you focused as you’ll be bound to do only the work at hand instead of doing all your work at once.

4. Accept only the tasks that you can handle

Abide to your lim­i­ta­tions and respect the 24 hours which you get.

If you doubt whether you can do a cer­tain thing which doesn’t fall under your exper­tise or can con­sume a lot of your time, then don’t hes­i­tate to say no to it.

Stick to what you can real­ly make count and avoid doing things that you aren’t great at. Or at least, avoid them while you have a dozen of oth­er tasks to com­plete.

5. Sort tasks based on urgency and difficulty

Your tasks can be clas­si­fied into two basic types:

  1. Urgent ones
  2. Dif­fi­cult ones

While you decide to kill your to-do list, it would be a nice idea to first sort out your duties depend­ing on their urgency and dif­fi­cul­ty. This is one of the tac­tics which is capa­ble of giv­ing you the high­est out­come of your hard work.

Once you cat­e­go­rize your tasks as urgent or dif­fi­cult, do them using the prop­er meth­ods. Do you know the prop­er meth­ods? Well, here they are:

Do the urgent tasks first and give them the high­est pri­or­i­ty. This will allow you to have greater free­dom for doing oth­er tasks after you fin­ish the urgent ones.

As far as dif­fi­cult tasks are con­cerned, ded­i­cate some spe­cif­ic amount of time to them. Don’t try to fin­ish them at once since they don’t require hard work as much as they require con­sis­ten­cy and pro­duc­tiv­i­ty. So rather fol­low the “one day at a time” method for this kind of work.

Although quite ordi­nary, sort­ing tasks and doing them as per this method can bring you the favor­able out­comes. Try them.

6. Take more time to do the important tasks

Although you have the option to fin­ish every­thing as quick as you can, you should still take the suf­fi­cient time while per­form­ing your impor­tant tasks. This will help you in effi­cient exe­cu­tion and sat­is­fac­to­ry results.

If you hur­ry too much, you can end up mess­ing things with­out get­ting any favor­able out­come. So rather be mind­ful from the moment you start work­ing, and be more ded­i­cat­ed to the work with high­er impor­tance.

Care­less­ness can often make you do your work all over again, which isn’t a bet­ter option indeed. Embrace qual­i­ty when you per­form major tasks.

7. You’re better off single tasking

As stat­ed ear­li­er, you should be sin­gle task­ing since it makes you more pro­duc­tive.

When mul­ti­task­ing becomes unavoid­able, com­plete your tasks in a spe­cif­ic order instead of doing sev­er­al of them at the same moment.

This way you can save a lot of your time and ener­gy by reduc­ing the num­ber of times you have to switch between your works and also by pre­vent­ing the con­fu­sion and frus­tra­tion which can cause men­tal fatigue and makes you tired.

At least for a giv­en moment stick to one task, com­plete it, and then take up a new one. It works bet­ter!

8. Grind a little harder

The age old option of “work­ing hard” is still your best bet when you get crushed under the gigan­tic moun­tain of respon­si­bil­i­ties. Some­times there remains no oth­er option than work­ing hard.

When you’ve already per­formed all your moves, applied all your meth­ods, did every­thing that could have helped you, and yet you see no oth­er pos­si­ble way out, then work­ing hard­er is the only thing that comes to your res­cue.

Push your­self a beyond your lim­its, don’t mind some dis­com­fort and increase your efforts each day. The out­comes which this sac­ri­fice brings makes it worth it.

Grind a lit­tle hard­er and every­thing will stay under con­trol. It won’t cost you your life’s peace or make your state mis­er­able, but it’ll give you a sense of sat­is­fac­tion and accom­plish­ment.

9. Be productive

All you work can be vain if you don’t get the right out­come.

After all, that’s what mat­ters the most – get­ting the results of the hard work you do. There’s no val­ue to toil­ing and sweat­ing rest­less­ly all day if you aren’t mak­ing any progress or not get­ting your work com­plet­ed.

You can­not real­ly move on to a new task unless you get the unsolved busi­ness done first. Even if move ahead leav­ing your incom­plete tasks behind, they’ll still be there, mak­ing you uncom­fort­able and remind­ing you of your inca­pa­bil­i­ty.

You can often get stuck amid your work and neglect to fig­ure out if your efforts are get­ting the val­ue they deserve.

Hence, take some time out to think about how you could be get­ting bet­ter out­comes. Just a quick look at your meth­ods can be of major help in this case.

10. Drop the tasks that consume your dear time

Is it real­ly nec­es­sary to do every­thing?

Look at all the things you’re doing, is there any­thing which could be tak­en off the list?

If there is, then you can do your­self a favor by drop­ping those tasks and rather replace their time with the more impor­tant tasks. That would be cool­er than strug­gling with mak­ing the impos­si­ble into a real­i­ty.

Thrash the use­less­ness, kill what caus­es unnec­es­sary trou­ble, dis­tin­guish the impor­tant from the unim­por­tant things, and do what mat­ters first.

If you wish to accom­plish more at a faster pace, drop the bur­den of what’s unnec­es­sary.

11. Finish the smaller things altogether

Small tasks can be the biggest inter­rup­tions.

It’s not only that small tasks ruin your pro­duc­tiv­i­ty, but they also burn holes in your plan by cre­at­ing many gaps. Often, the time spent while switch­ing between those small tasks may go unno­ticed but they make you inef­fi­cient.

So a good solu­tion to this prob­lem is to fin­ish all the small tasks alto­geth­er. At once.

Small tasks are quite insignif­i­cant and bare­ly require any spe­cial atten­tion, but can be irri­tat­ing unless fin­ished.

Allot a spe­cif­ic chunk of your day to all the small activ­i­ties and get them fin­ished any­way, so that you can peace­ful­ly stay focused on only the impor­tant things.

Once you get done with the tiny list, the rest of your day can be used the way you want to, that too with­out any inter­rup­tions.

12. Utilize your free time

You can uti­lize the time you get while wait­ing, trav­el­ling, or even while tak­ing a show­er for your own ben­e­fit.

Doing some­thing in your free time is bet­ter than star­ing at blank walls and observ­ing ran­dom peo­ple on street.

For exam­ple, you can cre­ate plans, have a glance at your mail inbox, and read a few pages from a book, or do any­thing else that you can get done with­in that time.

You can think or intro­spect dur­ing your free time as it’ll make you feel at peace and helps you recov­er from your dai­ly over­whelm or anx­i­ety.

We know that no impor­tant tasks can be done in such tiny inter­vals, yet under­es­ti­mat­ing these time gaps would be a mis­take. Use them.

13. Bid farewell to perfection

Be a bit care­less — it does less harm to you than per­fec­tion.

It’s going to be hard accom­plish any­thing fast if you let per­fec­tion get you, espe­cial­ly when you’ve got dead­lines.

Also, it may seem quite allur­ing to pol­ish and do every­thing with grace, but this atti­tude does noth­ing more than keep­ing you stuck to a job and makes it hard for you to aban­don it.

If you wish to fin­ish all your tasks with­out cre­at­ing any prob­lems, for­get per­fec­tion, work fast, and get more done.

What if some­thing goes wrong? you may fix it lat­er. If some­thing is that impor­tant, you may pay it a slight more atten­tion. But try not to be a pure per­fec­tion­ist.

14. Work with others (if that lessens your burden)

Is there any way oth­ers help could ben­e­fit you? If so, go ask them for it.

Oth­ers assis­tance can reduce and sim­pli­fy your work. Their part of exper­tise is enough to res­cue you from your dilem­ma when you strug­gle hard with what don’t know much about.

You can’t always throw orders at oth­ers and get them to do your work. Yet, ask­ing for help can be a sim­ple way to get them to lend you a hand.

15. Reflect

Reflect and make sure that you’re real­ly get­ting things done, else, change your meth­ods.

If you fail to pull off var­i­ous tasks in spite of prac­tic­ing all the above meth­ods, then dive deep­er into your prob­lem and think of some­thing else that may work for you.

There’s always a rea­son why things fail, and there must be a solu­tion for it too.

Reflect on your habits, envi­ron­ment, and tech­niques to make the most out of them. That will help you man­age mul­ti­ple tasks effec­tive­ly.

Have you got any other ideas?

These 15 tips are enough to get you start­ed with han­dling mul­ti­ple tasks with­out get­ting over­whelmed. We hope they helped you. Yet, we wish to hear about your smart ideas.

How do you man­age mul­ti­ple tasks? We would love to hear from you in the com­ments.